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COVID-19 Q&A – Australian Cotton Conference

15 April, 2020

COVID-19 Q&A – Australian Cotton Conference

Answers to your questions about changes to the 2020 Australian Cotton Conference can be found here.  If you have any further queries, please contact us via the Secretariat.

What’s the new date of the Conference?
3-5 August, 2021.

We usually have our Conference every two years. Will we still have a Conference in 2022?
No, a new Conference cycle will commence, with the event to be held every two years starting in 2021 (ie 2021, 2023, 2025 etc). This also impacts the Cotton Collective and it is envisaged this will be held every two years starting in 2022.

Why was the Conference postponed?
The overwhelming priority of the Conference Committee is the health and safety of our delegates, sponsors and exhibitors, your communities and our industry. On examination of all the evidence and advice from government and health authorities this is the only responsible course of action to take.

It is anticipated that by August there may still be travel bans, restrictions on large gatherings, economic difficulties, company policies prohibiting travel etc still in place – also jeopardising the overall success of the event.

Why didn’t you move to an on-line Conference instead?
With over 120 speakers to co-ordinate and an anticipated 2,000 delegates this was considered too difficult an option from a logistical and technical perspective. In addition, the networking and socializing between delegates is cited as the number one benefit of Conference, which is very difficult to achieve in an on-line environment.

Is there a financial impact to the industry?
The Conference Committee was able to negotiate the date change with little financial penalty. Payments for goods and services have been made to a number of suppliers. Some of these will be utilised in 2021 and we are currently working with other suppliers to provide contracted services in 2021. We have been very fortunate that our keynote speakers have also agreed to move forward without financial penalty. Our contracted staff will be fairly remunerated for the work done thus far. The Committee is doing everything it can to minimise the financial exposure to Cotton Australia and the Australian Cotton Shippers Association (underwriters of the event).

Will the Australian Cotton Awards still go ahead?
No, Cotton Australia has made the decision to cancel the Awards for 2020. A new call for nominations will go out early in 2021, with any nominations already received included for consideration in next year’s Awards (with the nominees consent).

Will researchers need to re submit their three minute thesis proposal?
Yes. They won’t be carried forward. A new open call will be issued around February 2021.

Will delegates who’ve already registered get their money back?
Yes. All registered delegates will receive a full refund for registrations, accommodation and Awards Dinner tickets. Delegates will be contacted individually by our event managers ETM.

Will sponsors get their money back?
Sponsors will be invited to re-commit their sponsorship for the new 2021 Conference, and will not be invoiced until next year.

Will exhibitors get their money back?
At the time of cancellation no exhibitors had been invoiced. Exhibition Manager Brian O’Connell will be in touch to discuss opportunities for the 2021 event.

Will exhibitors get first option on sites for the new event in 2021?
Sponsors and Exhibitors who committed for the 2020 Cotton Conference will retain the sponsorships and sites.

 

The COVID-19 Q&A – Australian Cotton Conference can also be found here as a PDF

 

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